These minutes are for informational purposes only. For official minutes, please contact the Town Clerk's Office.
MINUTES
CULTURE, PARKS & RECREATION COMMISSION
DECEMBER 9, 2002
I. CALL TO ORDER
The regular meeting of the Culture, Parks & Recreation Commission was called to order at 6:05 P.M. Present were Chairman Linda Johnson, Commission Members David Bush, Maureen Celli (arrived 6:45), Joe Grace (arrived 6:30), Noreen Kuziak, Mary Liljedahl, Chuck Nicol, Harry Ryan, and Director of CP&R Gerry Toner.
II. APPROVAL OF MINUTES – OCTOBER 24, 2002
David Bush made a motion, seconded by Harry Ryan, and passed unanimously to postpone the review of the October minutes.
III. SIMSBURY CELEBRATES
Linda Johnson, Chairman of “Simsbury Celebrates”, gave the CP&R Commission a final summary of the November 30th event that was held. It was agreed by all that the event was well received, seemed to be a seamless transition, and all groups involved had been committed to make it work. Originally it was thought $5,000 would need to be raised to cover expenses. The final total raised was $9,000 and $9,000 spent, which also included Lauren Miller’s salary. Some improvements suggested for next year were minor and it was said only some “fine tuning” would be needed. Linda Johnson thanked all Commission members who helped and volunteered for the event. She also said with the approval of the Commission she would like to Chair the event again next year.
David Bush made a motion, seconded by Joe Grace, and passed unanimously to support Linda Johnson Chairing the “Simsbury Celebrates” event for the year 2003.
IV. GOLF COURSE RESTAURANT POLICY
Gerry Toner quickly reviewed the information the Commission had been previously given regarding the alcohol policy. He stated that the Board of
MINUTES
CULTURE, PARKS, & RECREATION
DECEMBER 9, 2002
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Selectmen had met and were reworking the policy. There will be a public hearing on the issue in January. Mr. Toner also said all correspondence he had seen on the issue of a “BYOB” policy at the restaurant had been favorable to date.
A lengthy, open discussion took place by the CP&R Commission regarding the restaurant policy. The majority agreed that a “BYOB” policy would considerably benefit the success of the restaurant. Currently the restaurant is closed until spring. Some CP&R Commission members said a benefit of having a policy would give control to the situation.
David Bush made a motion, seconded by Harry Ryan, and passed by the CP&R Commission that the Culture, Parks, & Recreation Commission supports the policy of “BYOB” for the restaurant and surrounding patio located at the Simsbury Farms Facility, and the CP&R Commission hereby supports an adoption of the ordinance which permits Patrons to bring beer and/or wine to the restaurant at Simsbury Farms for the consumption with meals and food.
V. SPECIAL REVENUE FUND REPORT
Gerry Toner distributed to the Commission the Simsbury Farms Special Revenue Fund Summary Report (ADDENDUM I). Two weeks earlier he and David Bush attended the Board of Finance meeting. The Board of Finance had some concern over how the fund was doing to date. Gerry Toner explained to the CP&R Commission the Summary Report; that the fund runs on a fiscal year; the heaviest program time is the spring and summer; the heaviest expense time is at the beginning of the year; and when you look at the fund cumulatively, you can see it is self-sustaining.
The Board of Finance desired a more complete form, and the Special Revenue Fund – Program Report was developed (ADDENDUM II). Attached to this was also the Summer 2002 Camp Enrollment and Projected Expenses for the remainder of 2002/2003 Fiscal Year for Special Programs.
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CULTURE, PARKS & RECREATION
DECEMBER 9, 2002
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A quick summary of the success of some of the camp programs was given; which are more profitable; which may not continue, etc. It was stated that the Farms Complex and its programs are “service” based.
The Winter 2003 Activity Report (ADDENDUM III) and the Fall 2002 Program Report (ADDENDUM IV) were distributed to the Commission. Again, a summary of these were explained and discussed. At the January CP&R Commission meeting, the fees for these programs will be recommended for the Board.
VI. OTHER BUSINESS
Linda Johnson informed the CP&R Commission that the January meeting will begin at 7:00 PM.
VII. ADJOURNEMENT
A motion made by Linda Johnson to adjourn the meeting at 8:10 was passed unanimously by the Commission.
Respectfully submitted,
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