Simsbury, CT - Public Building Committee Minutes 06/09/2008

Chairman Ostop gave background information re a lawsuit that had been initiated by Nutmeg Companies and then subsequently withdrawn. Mr. Holden reported that there was a pre-construction job meeting June 5, 2008 with all of the representatives of A.Secondino and Son, Inc. in attendance as well as the Town Building Inspector, School staff and IMTL. The next job meeting will be two weeks from Thursday. Work is proceeding on the execution of the Contract and the assemblage of all of the background materials.

Copies were provided to PBC members of the signed letter from A. Secondino and Son, Inc., dated May 23, 2008, stating that they will hold firm on their price bid through the requested time of June 25, 2008.

Mr. Russo addressed the Project contract administration thus far and provided his Report #2 for the period to May 30, 2008. He reported that the removal of the existing playscape was completed on 5/08/08. The chairman requested to see the final list of the Project subcontractors. There has been no comment thus far from the Fire Marshal who has had the drawings and plans since March.

Chairman Ostop reported that Father Flower of Saint Bernard's church has given permission to use the church parking lot during construction. He will notify the Town if he has some large church function while school is still in session.

#2008-1-05, dated 5/30/2008, from J.R. Russo, LLC for the amount of $2,200.00 for Contract Administration Services for additions and renovations to the Tariffville School for the month ending May 31, 2008. The motion carried unanimously.

Ms. Bullock thanked the PBC for the wonderful work done on the library. She stated that it is "a wonderfully workable building". She said that the grand opening yesterday was a great community celebration.

Mr. Russo reported that the project is basically in the close out phase noting specific areas to be completed. He provided copies of his Project Report #16 for the period to 31 May 08, addressing Contract Administration, Status of Work and Comments. There was Q and A.

Mr. Cutler reported that there are about ten architectural items remaining and he explained them. There are about five or six items remaining on plumbing. There was additional Q and A.

The automatic switch from natural gas to oil has not yet been done. It is currently on manual switch. Mr. Cutler said it is about a one thousand dollar issue.

Mr. Cutler addressed the Interior Punch List noting those items that have not been completed as 004 Storage - repair pipe insulation and reinstall radiation cover; 026 Story/Crafts - replace one door at base cabinet (north end); Upper Level: 007 Stair A, carpet lower landing; 117 - replace 2 doors at base cabinet (dark stiles), 119 Passage - Paint electric panels; 120 Women - insulate piping at lavatory, 121 Men - insulate piping at lavatory. The MEP Punch List he will address at a later date.

Ms. Rowland moved, Mr. Derr seconded, to approve PCO#78 Second Revision, to add three lights in the attic above the new Air Handling Units using MC cable in lieu of conduit, lights to be operated off existing switch, for the amount of $871.00 and 0 days added to the date of final completion. The motion carried unanimously.

Mr. Derr moved, Mr. Salvatore seconded, to approve PCO #79, to install aluminum mullion covers at Type "E" windows per Architect's sketch dated

Mr. Laureno moved, Ms. Patrina seconded, to approve PCO #81, to add four recessed lights in Conference room #020, for the amount of $1,757.00 and the motion carried unanimously.

There was discussion re the figures presented for this Project. Items #84, #86 and #87 are listed as disputed. Mr. Cutler stated that in a letter he sent to WJM, dated May 30, 2008, he required they respond within 10 business days re these disputed items.

Mr. Laureno moved, Mr. Salvatore seconded, to send a letter to WJM that if they do not respond within the notified ten business days following the May 30, 2008 letter date that no further consideration will be given to the disputed items #84, #86, and #87. The motion carried unanimously.

Chairman Ostop will contact Mr. Sawitzke tomorrow to author the letter from the PBC. Mr. Cutler will contact WJM. He was requested also to notify WJM re completion of the open items as it is the desire of the PBC to close out this Project.

Ms. Rowland moved, Mr. Kelly seconded, to approve for payment the final billing from Kenyon & Cutler for the Renovation and Expansion of the Simsbury Public Library, for professional services rendered from 1 April through 30 April 2008, for the amount of $840.00. The motion carried unanimously.

Ms. Rowland moved, Mr. Salvatore seconded, to approve for payment Application No. 17, for the period to 5/31/08, from W.J. Mountford Co. for the amount of $11,004.83. The motion carried unanimously.

Chairman Ostop reported that Mr. Sawitzke has met with the architect from Schoenhardt and they have reviewed the drawings and have gone out to bid.