PUBLIC BUILDING COMMITTEE
Regular Meeting – December 08, 2008
Chairman Ostop called the meeting to order at 7:00 p.m. in the Board of Education Conference Room in Simsbury Town Hall.
Present: Cortes, Dragulski, Kelly, Laureno, Ostop, Patrina, Rowland, Salvatore
Absent: Derr (he had called the chairman that he would be unable to attend)
Guests: Holden, Sawitzke, Russo, Chow
1. Minutes – Novermber 10, 2008
Mr. Kelly moved, Mr. Dragulski seconded, to approve the minutes as presented and the motion carried unanimously’
2. Public Audience – There was none.
3. Tootin’ Hills School Roof
Mr. Sawitzke reported that theTown has the final contracts. A meeting was held with Mr. Sawitzke, Mr. Holden, Mr. LaClair and Mr. Ostop with Mr. Petrucelli with results that the architectural drawings and the energy survey will be $24,300. If there is to be a specific energy plan, Phase two will be for structural/design costs of an additional cost of $5,450. If a decision is made for a specific energy source the final fee would then be $39,600.
Mr. Salvatore moved to have the First Selectman sign the contract with Silver Petrucelli, Ms. Rowland seconded and the motion carried unanimously.
Mr. Holden noted that in the negotiations to reduce the fee Mr. Petrucelli will not be attending the monthly PBC meetings on a regular basis.
4. Simsbury High School
Mr. Holden reiterated that the boiler repairs have been completed. He has met with O & G. He is soliciting proposals for the fuel pump work from an alternate vendor. Correspondence has been sent to O & G relative to thirteen change orders that were originally submitted to the State Dept. of Education that have to be resubmitted because they were rejected. Mr. Holden stated that he hopes to have further progress to report at the next PBC meeting.
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5. Tariffville School
Mr. Russo spoke to his Report #8 dated November 30, 2008. The total of the
approved and pending change orders is $55,650.60. Work by IMTL is going very
well. A pre-construction meeting was held with the awarded mason and subcontractors. Mr. Russo has not yet received an updated schedule, but he feels that they are two to three weeks behind schedule and that they will meet the completion date.
Mr. Salvatore raised the question of the percentage of the work completed and the percentage for which they are submitting certificates for payment. There was discussion. There was consensus for Mr. Chow to call Mr. Secondino re this matter.
Ms Patrina moved, Mr. Cortes seconded, to approve the amount of $723.14 but not to accept the increase in the contract time by 1.5 days for PCO No. 00007, dated 10/27/2008, from A. Secondino And Son Inc. The motion carried unanimously.
Ms. Rowland moved, Mr. Salvatore seconded, to approve for payment PCO
No. 00008, dated 11/3/2008, from A. Secondino And Son Inc. for the amount of $5,215.49 and the motion carried unanimously.
Mr. Laureno moved, Ms. Rowland seconded, to approve for payment OakPark
Architects’ Invoice Number 200626-19, dated December 1. 2008 for the amount of $5,475.00 for Architectural Services RE: Addition and Alterations to Tariffville School. The motion carried unanimously.
Ms. Salvatore moved,Ms. Patrina seconded, to approve for payment Application No. 5, dated 11/30/2008, from A. Secondino And Son Inc. for the amount of $172,164.58 but to withhold payment until an updated schedule is approved.
Mr. Chow will follow up.
Ms. Patrina moved, Mr. Laureno seconded, to approve for payment Invoice Number 8470-F, dated Oct. 31, 2008, from Independent Materials Testing Laboratories, Inc. for the amount of $650.00. The motion carried unanimously.
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Ms. Rowland moved, Ms. Patrina seconded, to approve for payment Invoice Number 8470-C, dated Oct. 31, 2008, from Independent Materials Testing Laboratories, Inc. for the amount of $1,678.00. The motion carried unanimously.
Mr. Kelly moved, Ms. Patrina seconded, to approve for payment Invoice Number 8470-D, dated Oct. 31, 2008, from Independent Materials Testing Laboratories, Inc. for the amount of $3,111.70. The motion carried unanimously.
Mr. Kelly moved, Mr. Cortes seconded, to approve for payment Invoice Number 8470-E, dated Nov. 18, 2008, from Independent Materials Testing Laboratories, Inc. for the amount of $1,357.00. The motion carried unanimously.
Ms. Rowland moved, Ms. Patrina seconded, to approve for payment Invoice #2008-1-11, dated 11/29/2008, from J.R. Russo, LLC for the amount of $7,000 for Contract Administration Services for Month ending November 30, 2008. The motion carried unanimously.
Mr. Ostop noted appreciation of the chart distributed on Tariffville School Addition – Approved Project Expenditures as of 11/13/08 prepared and distributed by Mr. Holden.
6. Eno Memorial Hall
The minutes of the Sprinkler System meeting on 11/06/08 and on 12/04/08 had been distributed to PBC members. Mr. Russo gave a project update. There may be need for adding soffits. There will be sprinklers in the DAR Room.
Ms. Rowland moved, Mr. Cortes seconded, to approve for payment Application
No. 3, for the period to 11/30/2008, from Pierce Builders Inc dba HPJ Construction for the amount of $42,467.11. The motion carried unanimously.
Mr. Laureno moved, Mr. Cortes seconded, to approve for payment Invoice
No: 07023.00-0000011, dated October 31, 2008, from Schoenhardt for the amount of $3,029.41 for Eno Memorial Hall-Sprinkler Code. The motion carried unanimously. Chairman Ostop made note of the wording at the bottom of the invoice re “Amounts unpaid 30 days after inv. date will bear interest @ 1%/mo.” stating that sometimes there are circumstances that may make this 30 days impossible.
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7. Simsbury Library
The total of the approved change orders is $211,370.00. There are no pending proposal requests to date. Mountford has substantially completed the Punch List. Mr. Russo received back the first round review of the plumbing and HVAC items, and O&M asbuilts and they have gone back to the general contractor. He expects the review back this month which should then finalize the matter. Twenty thousand dollars is still being withheld. The wood door has not yet been replaced. The plaque has not yet been installed. Mr. Russo was directed to follow up on that issue.
Mr. Sawitzke submitted the project Monthly Cost Control Report No 22 dated Dec.08, 2008.
8. Simsbury Farms Recreation Complex Needs Assessment Study
Mr. Ostop reported on the 12/04/2008 PBC Subcommitte Informational and Involvement Meeting at which there was approximately thirty people in attendance. Mr. Hopper stated that he has had additional input from Mr. Toner’s staff. He is starting to add other factors than simply the structure of the buildings and their uses.
Mr. Ostop reported that he had talked with First Selectman Glassman re the scope of the project being too broad to accomplish in a short time and she concurred. The plans are to prepare three “gestimates”, one for the main building, one for the apple barn and one for the restaurant building. Determination will then be made by the Selectmen on how to proceed.
Mr. Hopper gave an in depth presentation of his findings, deliberations, and plans developed thus far and there was full committee in depth discussion re multiple aspects of the project and the presentation.
A PBC special meeting will be scheduled at the Apple Barn at the Simsbury Farms Complex on January 6, 2009 at 4:00 p.m.
Mr. Laureno moved, Ms. Patrina seconded, to approve the Invoice No: 08100. 00-0000001, dated November 30, 2008, from Schoenhardt for the amount of $5,029.15 (with the payment timing requirement removed) for the needs
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assessment at Simsbury Farms Recreation complex. The motion carried unanimously.
9. Old Business – There was none.
10. New Business – There was none.
11. Adjourn
The meeting was adjourned at 8:45 p.m. on a motion by Ms. Patrina, a second by Mr. Dragulski and a unanimously favorable vote.
Alice Rowland, secretary
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