PUBLIC BUILDING COMMITTEE
December 12, 2005
Chairman Ostop called the meeting to order at 7:00 p.m. in the Board of Education Conference Room in the Simsbury Town Office Building.
Present - Derr, Dragulski, Holland, Kelly, Ostop, Patrina, Petitjean, Rowland, Salvatore
Guests - Holden, Sawitzke, Blades, Allen, Fonseca, Weber, Coco, Bullock, Ryan, Glew
1. Minutes - 11/14/2005 and 11/28/2005
Mr. Kelly moved, Ms. Patrina seconded, to accept the Minutes of 11/24/2005 as presented and the motion carried unanimously.
Ms. Patrina moved, Mr. Dragulski seconded, to accept the Minutes of 11/28/2005 as presented and the motion carried with all those voting voting in favor. Mr. Holland abstained due to his absence.
2. Public Audience
Mr. Hogan, Chairman of the Board of Education, reported that there is a group of residents in Town that are interested in the Simsbury High School auditorium renovations and are potentially looking at raising private funds to enhance the Project. Mr. Hogan stated that they are concerned that the Project not be delayed by their actions. His intent was to inform the PBC of the group’s activity. There was Q and A. The PBC felt that coordination of all efforts is important.
Mr. Hogan, thanked the PBC, on behalf of the BOE, for all their work and efforts on the school system.
3. Central School Modular Units
There was no information. The Project is on hold until next month.
4. Library
Mr. Cutler stated that the decision has been made that the library will be moved to another location during the additions and renovations. The site is not yet determined.
Mr. Cutler reported that ongoing Project meetings have resulted in a number of scope changes.
He distributed and addressed a handout on the Renovation and Expansion of Simsbury Public Library which included information on the Suggested Project Budget and the Probable Construction Cost. The Scope Modifications presented are (1) Eliminate irrigation system
(2) Eliminate planting allowance (3) Reduce carpet allowance to $19/S.Y. installed (4) Eliminate replacement of parking area lights and (5) Change all copper roofs to shingle. The Scope of work was expanded to include retaining wall and parking expansion north of stream, replacement of existing boiler, renovations to air -handling unit and return fan and replacement of 21 windows and 9 storefronts. There was Q and A and discussion.
The Project as presented would be $155,000 over budget. The PBC directed Mr. Cutler to move forward with the Project staying within the approved $5.6 million budget.
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Mr. Cutler stated that he will complete the drawings and present them to the Planning and the Zoning Commissions.
5. Simsbury High School Track and Field
Mr. Blades reported that the test results received thus far are satisfactory. He anticipates further
firming up of the figures. The light poles have been received, The footings are in and plans are to erect the poles by the end of this week. The line striping for the track will be done if the surface is dry and temperatures are acceptable.
The retainage reduction from 5% to 2-1/2 % requested by Mountain View was approved for only three items: Demolition/preparation, Drainage and Synthetic turf field. The 5% retainage is to continue for all other items.
Mr. Salvatore moved, Ms. Patrina seconded, to approve for payment Application No: 6- Revised
from Mountain View Landscapes, dated 11/23/05, for the amount of $22,400.10 and the motion carried unanimously.
Mr. Kelly moved, Ms. Patrina seconded, to approve for payment Application No: 7 - Revised from Mountain View Landscapes, dated 12/05/05, for the amount of $61, 940.00 and the motion carried unanimously.
6. Simsbury High School Addition and Renovation
Mr. Allen addressed his Monthly Progress Report No. 29, November 2005. The Renovation Phase remains as originally projected for Dec. 30, 2005. The Renovation and Addition Work is 97% completed and the sitework 96% completed. The value of approved changes is $3,363,753 and Estimated & Pending Changes is $809,044. Construction Funds Available are $189,588. The Approved Project Budget is $36,057,165. The Projected Construction Cost is $30,020,306, Owner Cost of $5,844,328, with the Projected Total Project Cost of $35,864,634 and Project Funds Available are $192,531
Mr. Allen addressed his November 2005 Project Commentary including the Major November 2005 Schedule Milestones Achieved and the Work Items Status. There was ongoing Q and A. He was requested to provide information addressing the Punch List for the next PBC meeting.
Ms. Patrina moved, Ms. Rowland seconded, to approve for payment PCO No. 00183 for the amount of $7,684.00, dated 4/14/2003, for Goodco Painting, Inc. and O & G Fee for a total of $7,684.00. The motion carried unanimously.
Mr. Kelly moved, Mr. Holland seconded, to approve for payment PCO No. 00242 for the amount of $30,072, dated 8/17/2005, to Widen West Entrance/Add Turn Lane and to Replace North East Parking Lot with New Bituminous. The motion carried unanimously.
Mr. Derr moved, Ms. Patrina seconded, to approve for payment PCO 00285 for the amount of
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$63,615.00, dated 11/1/2005, for miscellaneous items and the motion carried unanimously. This amount is to be taken from the Add Item Funds as a result of the Scope Change.
Mr. Dragulski moved, Mr. Kelly seconded, to approve for payment PCO No. 00303 for the amount of $6,673, dated 11/21/2005, to Modify (West/Northwest) parking lot light pole fixtures and bases associated with revised Electrical Drawing (E001) issued by FTAE on May 11, 2005. This amount is to be taken from the Change Order Contingency Fund. The motion carried
unanimously.
Ms. Patrina moved, Ms. Rowland seconded, to approve for payment PCO No. 00305 for the . amount of $9,625, dated 11/25/2005, to Provide material, equipment, labor and safety items to disconnect Modular Classrooms (previously connected to Stair 024 LL ‘D’ Wing). The motion carried unanimously. This amount is to be taken from the Change Order Contingency Funds.
Mr. Derr moved, Mr. Dragulski seconded, to approve PCO No. 00314 on a time and materials basis not to exceed $11,209 and the motion carried unanimously.
PCO 00315, was presented for the amount of $12,645. There was lengthy discussion with three issues of concern: the number of labor hours requested, the candle power and the cost per hour for labor. The specific use of the room needs to be defined to determine needs. The PCO was placed on hold for further information.
Mr. Allen reported that he has lien waivers for the O & G subcontractors. Mr. Allen explained a problem with Barker. Dexter continues to have some issues to be addressed.
Mr. Sawitzke will provide a list of remaining items for PBC monitoring of items and remaining funds for an ongoing tally.
Mr. Coco addressed his letter of December 9, 2005 to Chairman Ostop referencing the Simsbury High School Canopies @ Perimeter Exits. There was Q and A and discussion with the conclusion that the designs presented are not acceptable and that the PBC needs to be apprised of the total cost.
Ms. Rowland moved, Mr. Kelly seconded, to approve for payment Application No: 00029, for the Period To Date 11/30/2005, from O & G Industries, Inc. for the amount of $570,033.00 and the motion carried unanimously.
All Fletcher Thompson invoices are on hold so Invoice No: 0010346 and Invoice No: 0010347 presented were not addressed.
7. Simsbury High School Auditorium Renovation
PBC members are to look at the Standard Form of Agreement for small projects presented by Friar Associates and contact Mr. Sawitzke with any comments. There was consensus for Friar to
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move forward on the Project and for the PBC to provide a letter in writing to the Board of Education stating the PBC timetable for this Project to be aware of. in planning for their potential private funding enhancements.
8. Meeting Schedule 2006
Mr. Salvatore moved, Ms. Patrina seconded, to continue the PBC meetings on the second Monday of the month and the motion carried unanimously.
9. Old Business
Mr. Holden reported on the status of the Central School roof replacement still under consideration and work doing done on funding.
10. New Business
Mr. Salvatore moved, Mr. Derr seconded, to hold the January meeting in the Simsbury High
School and the motion carried unanimously. The meeting will be held in the Media Center.
11. Adjourn
The meeting was adjourned at 9:10 pm. on a motion by Mr. Derr, a second by Ms. Rowland and a unanimously favorable vote.
Alice G. Rowland
Secretary
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