PUBLIC BUILDING COMMITTEE MINUTES
November 1, 2004
Chairman Ostop called the meeting to order at 7:00 p.m. in the Board of Education Conference Room in the Simsbury Town Office Building.
Present: Dragulski, Holland, Kelly, Ostop, Patrina, Petitjean, Rowland, Salvatore
Absent: Derr
Guests: Sawitzke, Holden, Mason, Humes, Jackson, Purcell, Coco
1. Minutes - October 4, 2004, October 18, 2004
October 4, 2004 - Ms. Patrina moved, Mr. Salvatore seconded, to accept the Minutes of
October 4, 2004 as presented and the motion carried unanimously.
October 18, 2004 - Mr. Kelly moved, Ms. Patrina seconded, to accept the Minutes of October 18,
2004 as presented and the motion carried unanimously.
2. Public Audience - There was none.
3. Simsbury Town Office Building - Police Station Project
Mr. Humes reported that the Project is progressing well. He distributed copies of an update on the Project and a PCO List. The total of all PCOs requested thus far being presented against the contingency is $19,027.18. He presented PCO 21 for the revised amount of $5,424.90 for the Revised Armory. There was Q and A and discussion. There was concern by PBC members re the cost presented and a request for a breakdown of the $5,424.90 cost.
Ms. Rowland moved, Mr. Holland seconded, to table PCO 21 for the revised Armory. The motion carried unanimously.
Mr. Humes reported plans to turn over the sally port the end of November. The contractors will be doing the wire mesh partitions in December. The lead time for the electrified locks is the end of December.
There was discussion re procedure. The owner should come to the PBC with requests and, if the PBC approves, they then will authorize the architect to proceed with the drawings.
There was consensus for the information re the PCOs in question to be disseminated to PBC members who should then contact the subcommittee (Rowland, Derr) with their input. The subcommittee is authorized to approve or reject the PCOs.
Mr. Holland moved, Ms. Rowland seconded, to approve for payment Invoice No. 340, dated Oct. 18, 2004, from Jacunski Humes Architects, LLC, for the amount of $2,000. The motion carried unanimously.
Ms. Rowland moved, Ms. Patrina seconded, to approve for payment Application No: 004 for the period to 10/31/2004, from The Associated Construction Co. for the amount of $76,979.45. The motion carried unanimously.
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4. Eno Memorial Hall
Mr. Jackson gave a Project progress update. He stated that the Project is a few weeks behind the schedule. There was Q and A. Prices for code work will be available at the next PBC meeting.
Ms. Patrina moved, Ms. Rowland seconded, to approve for payment Application No. 1 for the Period To:08/31/2004, from Pierce Builders Inc dba HPJ Construction for the amount of $18,404.64. The motion carried unanimously.
Ms. Rowland moved, Ms. Patrina seconded, to approve for payment Application No. 2 for the Period To 09/30/2004from Pierce Builders Inc dba HPJ Construction for the amount of $2,902.95. The motion carried unanimously.
Mr. Sawitzke distributed copies of Eno Memorial Hall, Air Conditioning, Monthly Cost Control Project Report No. 2 dated Nov. 2004.
5. Simsbury High School - Addition and Renovation
Ms. Purcell addressed the Monthly Progress Report, No. 16, for October 2004. The Summary Data notes the Administration Addition is scheduled for Dec. 31, 2004 and the Renovation Phases for Dec. 30, 2005. The Renovation and Addition work is 69% complete and the Sitework is 56% complete. The Projected Construction Cost is $28,883,277.00. The Construction Funds Available ($221,424). The Approved Project Budget is $34,307,165.00. The Projected Total Project Cost is $34,573,950.00. Project Funds Available ($266,785.00).
Chairman Ostop reported on the BOF meeting at which the PBC request for more funding was presented. He stated that one of the BOF concerns was re the cash flow return on the State funding. BOF member, Mr. Mason, stated that the BOF gave a verbal authorization for the PBC to proceed with the two critical items, Site Lighting and VAT Asbestos Abatement. He stated that the BOF at this time is trying to prioritize what all the Town requirements (BOE, BOS, Library, capital improvements et al) are going to be in order to make decisions. Chairman Ostop reported that the BOF indicated that the PBC will get the requested $1.6 million. Mr. Sawitzke also stated that it is a question of how and when the Town will get monies back and the issue of cash flow.
Mr. Coco and Ms. Purcell were directed to prepare firm figures for presentation to the BOF for the October 19, 2004 list of Potential Add Items and Contingency Pending Items. PBC members are to receive a copy of what is presented to the BOF. Ms. Purcell will begin tracking items on the list.
Ms. Rowland moved to accept PCO No. 00125, dated 10/14/04 for the amount of $259,037.00 solely for the removal of the existing asbestos-containing flooring materials. Mr. Salvatore seconded and the motion carried unanimously.
Ms. Purcell reported on the moisture problem with the concrete flooring and stated that it is
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almost at the acceptable percentage level. Work is being done on second shift with no extra costs associated. Mr. Holden recommended that all the flooring work be done during the December vacation. He stated that doing the work room by room is very problematic to classroom disruption, furniture moving, concrete dust tracking, custodial staffing, et al.
Ms. Rowland moved, Ms. Patrina seconded, to approve for payment Invoice No: 0000008, dated October 1, 2003, for the amount of $2,368.25, from EnviroScience Consultants inc. The motion carried unanimously.
Mr. Holland moved to approve for payment Invoice Number 6249-X, dated Sept. 7, 2004, from Independent Materials Testing Laboratories, Inc. for the amount of $6,880.53. Ms. Rowland seconded and the motion carried unanimously.
Mr. Holland moved to approve for payment Invoice Number 6249-V, dated July 26, 2004, from Independent Materials Testing Laboratories, Inc. for the amount of $3,912.56. Mr. Kelly seconded and the motion carried unanimously.
Ms. Rowland moved, Ms. Patrina seconded, to approve for payment Application No: 00016, for the Period To Date: 10/31/2004 from O & G Industries, Inc. for the amount of $1,126,451.00.
The motion carried unanimously.
Ms. Rowland moved, Mr. Salvatore seconded, to approve for payment Invoice No: 0008976, dated Oct. 25, 2004, from Fletcher Thompson for the amount of $10,569.68 For Construction Administration Phase Services for Simsbury High School Additions and Alterations. The motion carried unanimously.
Mr. Kelly moved, Ms. Rowland seconded, to approve for payment Invoice No: 0008974, dated Oct. 25, 2004 from Fletcher Thompson for the amount of $4,512.00 for Simsbury High School- Additional Services CA (Phase B). The motion carried unanimously.
Mr. Holland moved, Mr. Salvatore seconded, to approve for payment Invoice No: 0008975, dated Oct. 25., 2004 from Fletcher Thompson for the amount of $651.00 for Storefront Windows @ East Stair Tower, Eyebrow Windows @ East & West Stair Tower. The motion carried unanimously.
Mr. Coco is to prepare a list of the architectural fees starting with the original base contract and listing those fees added to that contract.
Mr. Holden stated that the new gym is spectacular. The remainder of the furniture for the media center is expected tomorrow. Mr. Holden suggested the next PBC meeting be held at SHS.
Attorney Doeg expects to have a draft of the issues by the end of the week for distribution to PBC members.
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6. Simsbury High School Auditorium Renovation
A meeting is scheduled for Wed. afternoon with Mr. Holden, Mr. Lawlor and one of his associates and Mr. Wells,the Director of Music and Performing Arts. Chairman Ostop reported that Mr. Lawlor submitted a proposal for $12,500.00. He was requested to draft a contract.
Mr. Holden stated that EnviroScience has said that there is no asbestos in the auditorium ceiling.
7. Simsbury High School - Track and Field Project
There was discussion re the products to be used.
Ms. Rowland moved, Mr. Salvatore seconded, to interview Blades & Goven, Milone & MacBroom. M.R. Roming Asociates and WBA Group for the SHS Track and Field Project. The motion carried unanimously.
Ms. Patrina moved, Ms. Rowland seconded, to have a Special Meeting November 15, 2004 at 7:00 p.m.to interview firms for the SHS Track and Field Project and to have a review of the Central School Project with the Architect.
9. Old Business - There was none.
10. New Business
Ms. Rowland moved, Ms. Patrina seconded, to hold the Dec. 6, 2004 PBC meeting in the Conference Room in Simsbury High School at 7:00 p.m.. The motion carried unanimously
Mr. Sawitzke distributed copies of a proposed contract with OakPark Architects. Members are to respond with any comments to Mr. Sawitzke.
There was discussion re contracts and potential procedures the Town could adopt.
11. Adjourn
The meeting was adjourned at 9:25 p.m. on a motion by Ms. Rowland, a second by Ms. Patrina and a unanimously favorable vote.
Alice G. Rowland
Secretary
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