These minutes are for informational purposes only. For official minutes, please contact the Town Clerk's Office.
PUBLIC BUILDING COMMITTEE MINUTES
Regular Meeting - December 2, 2002
Chairman Ostop called the meeting to order at 7:00 p.m. in the Board of Education Conference Room in the Simsbury Town Office Building.
Present: Derr, Holland, Kellly, Ostop, Patrina, Rowland, Valentine
Absent: Bergethon, Petitjean
Guests: Holden, Sawitzke, Neuberg, Beaudin and other Representatives from Fletcher Thompson and O & G
1. Minutes - November 4, 2002
Ms. Patrina made motion, Mr. Valentine seconded, to approve the Minutes of 11/04/02 meeting. Mr. Derr asked for point of clarification on page 3, the 3rd paragraph - if Fletcher Thompson does this would it be a separate fee? Mr. Ostop said special inspections and threshold review would be separate. That would be done at the time of getting the permits so we are not sure there will be another fee, which is already budgeted for. All were in favor of the motion to approve the minutes and the motion so carried.
2. Public Audience - There was none.
3. Simsbury High School - Renovation and Addition
There was some discussion on the Fletcher Thompson invoice of 11/20 for schematics and designs for the adding and relocating of offices, etc. Mr. Ostop noted that after several meetings were held, $46,818.00 was approved for architectural services. The total invoice is now at $57,011.72 of which includes $5,100.00 for landscaping, $3,000.00 for civil engineer and $2093.72 for printing, of which$10,000 is already approved. After some discussion, Ms.Patrina made motion, Mr. Kelly seconded, to approve $47,011.72 for invoice #0006040. All were in favor and the motion so carried.
Mr. Ostop asked about page two of the minutes, concerning the choral room, culinary arts room and computer network manager’s room. Mr. Neuberg stated that the choral room will be expanded to the band room. All parties in agreement after some discussion.
The culinary arts room/cafeteria will be reorganized, all parties in agreement.
The computer network manager’s room will maintain the current configuration, all parties in agreement.
Mr. Ostop noted that the suggestion of air conditioning the auditorium went back to the oversight committee and they advised for it not to be included in this Project.
Mr. Ostop spoke to Enviro-Science Consultants about abatement and they updated the quote for drawings, one pre-bid meeting, project monitoring (they are assuming 45 days, but may be more), PCM analysis, 5/day, TEM analysis, 24 /hr. lab (6 sets), on site project manager, and state documents, with the total of $26, 915.00. There could be changes due to the unknown.
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Mr. Derr made motion to authorize the chairman not to exceed $26,915.00 to Enviro Science Consultants with the attached understanding that they would come back to the Committee before spending above this amount. Ms. Rowland seconded the motion, all were in favor and the motion so carried.
Mr. Ostop was asked to sit with the consultants about security issues. They are still negotiating but he would like authorization to pay phase 1 in the amount of $8,850.00. The total of the proposal was $24,500.00, with other phases to be negotiated. However, costs are still in line with the quote.
Mr. Ostop would also like to discuss the status of the bathrooms, handrails and door closers under the Fletcher Thompson report. Mr. Ostop asked why three dark rooms are now showing on Item F on page 2 of the Fletcher Thompson letter on 11-13-02. Mr. Neuberg stated that there are two existing rooms in the graphic arts studio and the new photo lab was part of the original plans for this project.
Ms. Patrina asked about a TV studio. Mr. Holden said that a lot of thought has gone into this but it had to be eliminated for now. The auto mechanics area could be a studio in the future. It is a program issue now.
The following notations refer to the Fletcher Thompson letter of 11-13-02:
Mr. Ostop asked about Item G 102.6 - the handicap bathroom in the cafeteria; if we are updating, don’t we have to make the bathroom handicap accessible? Mr. Neuberg said that it
is not required as there is a unisex handicapped bathroom near the cafeteria.
Mr. Ostop asked about Item J (a) 103,7, why rooms 344A and 346A exist. Mr. Neuberg said that there are very small offices beyond the lecture hall and this is the opportunity to get more square footage from an unused area.
Item L will be gone.
Mr. Sawitzke asked about Item K, scuppers needed. Mr. Neuberg said that after review of the system there was a little revision needed in some areas only.
Mr. Ostop was interested in Item K, radiant heating system. It was explained that this system is not hot air but hot water, which will be provided in all new classrooms in the ceilings. This system has better air quality, is zero maintenance, a much better application, and is more efficient. There was also some discussion on opening windows. This system was approved after discussion.
Mr. Ostop questioned Item O on page 3, elevation of new lobby with fabric surface. Mr. Neuberg said that the fabric should not be all the way to the floor. The plans will be changed to reflect this.
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The O & G representative said that there should be rebates coming from Northeast Utilities/CL & P for high efficiency lighting, etc.
Mr. Ostop also questioned tube columns versus I columns in the gym area. Mr. Neuberg said that they would look at the drawings again. After some discussion, Mr. Ostop said that this information needs to be given to the Committee before the next meeting.
Mr. Neuberg handed out a modifications chart and stated that all but two of eight items have been taken care of. Also the height and area modification is now approved.
Mr. Neuberg showed drawings and asked that the Committee give him any comments back as soon as possible. There was only one set of plans and after some discussion it was decided that O & G is to get one full set of plans and Mr. Sawitzke, and the BOE should each receive a half scale set with two half scale sets going to the Committee. They will probably take a few weeks to look at.
The Electrical Engineer gave his update saying there don’t seem to be any problems. The primary feeds are ok.
There was some discussion on the existing oil tank. It would probably have to be removed in 2009 and there is some concern on leaving it because it would be under the new front entrance.
After further discussion, Mr. Ostop asked Mr. Neuberg to get a design cost for a new tank back to the Committee as soon as possible with a 20,000 gallon tank base bid and an alternate of 10,000 gallon tank.
Jim from Plumbing and Fire Protection said that they are on track with construction costs stabilizing. This is a pretty standard project for them with not many problems.
Mr. Ostop noted that the renovation of all existing restrooms is in the $730,000 range. Mr. Hol-den will look into upgrading the existing restrooms as well, but everyone feels now is the time for this project.
There was further discussion on the roof overflows. Mr. Holland would look at the plan further.
Mr. Holland also discussed the replacement of the boiler and pump to make sure all were compatible to the new project.
Mr. Holland also discussed the fire suppression system in the computer rooms. Mr. Neuberg said that all schools have sprinkler systems.
There was sone discussion on IT preferred equipment and/or equal. Mr. Neuberg said to put what is wanted as a base bid and then have alternates for particular items.
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Mr. Holland asked that the subcontractors list the manufacturers they will be using for equipment.
Mr. Sawitzke will talk to engineers on the generator.
After opening for a shelter during the ice storm, there were complaints about where the showers were. Fletcher Thompson said that there will be new lighting to the existing shower rooms that are on the generator. Also, 1 foot candle lighting will be specified to be used down the hallways.
There was some discussion on the parking lot lighting. Fletcher Thompson will look into the options further.
There was some discussion on lockers. Mr. Holden said that the existing lockers were functional but may need to be refinished. He will check into the locker situation further.
There was also some discussion on Voice Video Data Telecommunications Network Programs. The engineer said that he has drawings and is interviewing consultants and will get back to the Committee as soon as possible.
Mr. Holden said that there was an initial data gathering meeting concerning building security with the Fire Marshal, Police Department, etc. where a 64-65 point checklist was handed out during the interview process. Mr. Ostop just received a written summary and was pleased with the meeting.
It was noted that Ducibella needs to schedule a meeting with Sonitrol. Ms. Rowland made motion, Mr. Kelly seconded, to approve Phase II of Ducibella’s Contract for $11,250.00 for drawings and specifications. All were in favor and the motion carried.
Mr. Kelly moved, Ms. Patrina seconded, to approve Invoice #6039 from Fletcher Thompson for Phase II for $266,116.95. The motion carried unanimously.
4. Old Business
Fletcher Thompson is to redesign site lighting with $40,000 earmarked for this as part of the project. Mr. Neuberg would like Mr. Sawitzke to look at this and give him an idea of what fixtures they are interested in. Mr. Sawitzke will check into this and get back to Mr. Neuberg as soon as possible.
5. New Business
The O & G Representative said that they are going to the State Department of Education PCT with the current DD Phase drawings estimate.
Mr. Ostop said that he will try to call everyone on the Committee for their opinions on the
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design and cost for bathrooms in the front, the oil tank and the columns. There will be a special meeting held, if necessary, on Monday, December 16, 2002 at 7 p.m.
6. Adjourn
The meeting was adjourned at 9:55 p.m. on a motion from Mr. Derr, a second by Mr. Valentine and a unanimously favorable vote.
Alice G. Rowland
Secretary
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