These minutes are for informational purposes only. For offical minutes, please contact the Town Clerk's Office.
PUBLIC BUILDING COMMITTEE MINUTES
Special Meeting - December 17, 2001
Chairman Ostop called the meeting to order at 7:00 p.m. in the Lower Conference Room in the Simsbury Town Office Building.
Present: Bergethon, Derr, Kelly, Ostop, Patrina, Petitjean, Rowland, Valentine
Absent: Garrity (resignation submitted but not yet accepted)
Guests: Sawitzke, Beaudin, Neuberg
Chairman Ostop appointed Ms. Patrina, secretary pro tem.
1. Simsbury High School Renovation Project
Chairman Ostop reported on a meeting on Dec. 12, 2001 of the BOE Buildings and Grounds Subcommittee, the Oversight Committee, the Architects, O & G and Supt. Townsley and they discussed what the architect perceives to be their job. Chairman Ostop and Mr. Sawitzke met this day with Fletcher Thompson representatives, per recommendation of the Town Attorney. They will continue to address the contract.
Mr. Beaudin and Mr. Neuberg distributed a copy of what they perceived the meeting issues to be. They reported on results of an RFPs for Surveying Services and for Databasing Services .
Mr. Kelly moved, Mr. Derr seconded, to approve Fletcher-Thompson, Inc. for Databasing Services for a sum of $16,000.00. The motion carried unanimously.
Mr. Derr moved, Mr. Kelly seconded, to approve F.A. Hesketh & Associates for Surveying Services. The motion carried unanimously.
Mr. Sawitzke will issue P Os to these firms and follow up.
There was consensus to mail PBC meeting minutes to members of the Oversight Committee (Garrity, Romano, Askham, Wade, Hogan and Girgenti).
F-T submitted that the role of the Oversight Committee is to monitor adherence to budget and schedule with deference to the PBC and the BOE for determining the educational and building program.
F-T reported that the Project consists of “An addition to the present building of approximately 99,500 square feet, as set forth in the Space Program adopted by the Board of Education and Renovation to the existing facility, the scope of which must still be determined.”
Mr. Beaudin reported that the budget is currently carrying over a million dollars for furnture.
He expressed concern re clarification of furniture for the new areas and the furniture in existing areas. Chairman Ostop stated that the current assignment is for the PBC to address the SHS addition. Mr. Derr recommended a memo be sent to the BOE to clarify furniture issues. Another gray area is lockers. There was discussion. F-T is assuming the plans will be for providing
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lockers for the new rooms. F-T will discuss this with Mr. Holden. Mr. Beaudin also noted that the future of automotive, shops, technical programs and their space requirements are issues to
to be clarified. F-T has been meeting with adjoining towns re size requirements for science labs.
The PBC requested to have the Fire Marshal involved in the Project’s initial planning stages. Mr. Neuberg is scheduled to meet with him next Thursday and F-T’s engineers will walk the building with Mr. Kowalski when the school is empty. Mr. Twitchell, the building superin-
tendent, will be requested to attend also.
Chairman Ostop stated that portable classrooms are not a part of this budget.
Mr. Beaudin distributed copies of Renovation Components as presented and prioritized by BOE administration and Renovation Components as prioritized by F-T and spoke to the lists. There was ongoing discussion. Mr. Beaudin stated that he feels an issue will be sprinklers and ceilings. There was discussion re air conditioning. It was noted that F-T will need to interface with the technology plan.
Mr. Beaudin stated that indoor air decisions will impact the budget and have an effect on a few of the items on the Priority Lists. There was consensus to obtain unit pricing from O & G on the six Priority 3 items.
Mr. Beaudin requested the BOE provide area by area information on asbestos in the building . The BOE needs to go to the firm who did the study so O & G can estimate costs for removal.
Mr. Beaudin distributed F-T’s Preliminary Draft Schedule to bring the Project to referendum. There was Q and A and Project discussion.
Chairman Ostop stated that the PBC needs a summary of what the project provides and of the associated costs by February 15, 2002. The PBC needs to have a presentation of conceptual drawings March 5, 2002 which will be able to presented to the public. April 5, 2002 is the date for the PBC to be shown the completed drawings.
The next two issues F-T will be addressing are the cafeteria and media center.
The meeting was adjourned at 8:10 p.m. on a motion by Mr. Derr, a second by Mr. Kelly and a unanimously favorable vote.
Mary Lou Patrina
Secretary pro tem
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