These minutes are for informational purposes only. For official minutes contact the Town Clerk's Office.

APRIL 3, 2000

REGULAR MEETING

Chairman Ostop called the meeting to order at 7:00 p.m. in the BOE Conference Room in the Simsbury Town Office Building.

Present: Bergethon, Derr, Garrity, Ostop, Patrina, Petitjean, Rowland, Valentine

Absent: Kelly

Guests: Holden, Sawitzke, Toner, Capetta, Russo, Welch, Solywoda, Epstein, Hoben

1. Minutes 3/6/00
Mr. Bergethon moved, Mr. Valentine seconded, to accept the Minutes of March 6, 2000 as presented and the motion carried with Ms. Petitjean abstaining.

2. Public Audience - There was none.

3. Tootin' Hills School Expansion Project
Information papers had been mailed to Committee members prior to the meeting, including a comprehensive report by Mr. Russo, Clerk of the Works. Mr. Welch gave a Project update. The final interior inspection was done on March 30, 2000 and a Certificate of Occupancy obtained. Site work is anticipated to be completed sometime within the month of April. Mr. Welch distributed copies of the Punch List Meeting noting specific items yet to be completed in the Addition, the Existing Building, MEP and a listing under the category of General.

There was Q and A and a discussion period. Mr. Russo gave a Project Status report. The PBC Subcommittee will meet to address the remaining Project proposals and time extension. It is the intent that this Project will be completed by the next PBC meeting.

Mr. Garrity moved to accept for payment, Application #12 from PDS Engineering & Construction, Inc. for the amount of $31,123.21 for Current Payment Due. Ms. Patrina seconded and the motion carried unanimously.

Mr. Garrity moved, Mr. Bergethon seconded, to accept for payment the final bill from OakPark Architects LLC, dated March 6, 2000, for the amount of $3,063.40 for Services per contract amendment dated 4/28/98. The motion carried unanimously.

4. Henry James School Addition Project
Information papers had been mailed to members prior to the meeting. Mr. Capetta distributed his Clerk of the Works Monthly Job Status Report.

Mr. Epstein reported that a Certificate of Occupancy was issued March 31, 2000 for the gym addition. The Punch List should be completed by April 12, 2000. He stated that there are no outstanding major issues.

In response to questions, Mr. Epstein stated that the noise in the pipes continues. The engineering firm, Acorn Consulting Engineers, is assessing the problem. Resolution is expected by the next PBC meeting.

The price is being prepared for an additional 4' width of bituminous driveway needed to accommodate fire engines. The PBC Subcommittee will meet to address necessary issues before the next PBC meeting.

There was a Q and Q and discussion period.

The BOE has authorized to proceed to the next phase, 3C, and eight room addition on the North end of the school. This is to be bid as an alternate. Mr. Capetta said that shop drawings are now being prepared. Steel is currently an issue. Mr. Epstein said that a Project Schedule will be issued in a couple of weeks.

Mr. Garrity moved to approve the addition to the LaRosa Contract of $1,010,000 for Item C, an eight classroom addition on the North end of Henry James Memorial School. Mr. Bergethon seconded and the motion carried unanimously.

Mr. Capetta stated there will be a separate schedule of values for this addition. The State DOE has previously approved the entire contract.

Mr. Garrity moved, Ms. Petitjean seconded, to accept for payment Application #00011 from LaRosa Building Group, LLC for the amount of $141,383.36 for the Period to 3/29/00. The motion carried unanimously.

It was noted that the retainage amount listed on the application is incorrect and that LaRosa should be notified.

Mr. Garrity moved, Ms. Patrina seconded, to approve Invoice No. 21 from Friar Associates Inc. for Professional Services February 1 - February 29, 2000 for the amount of $3,795.00. The motion carried unanimously.

5. Henry James School Roof Project
Mr. Epstein and Mr. Solywoda explained the drawings for this Project. The roof is to be bid with the option of membrane or built up. There was discussion re the need for a 20 year warranty for State reimbursement and that this requirement should be put in the specifications. The bid will be prepared for release this weekend.

Mr. Solywoda agreed to put new ladders on the roof into the Project scope.

Start up date is anticipated to be July 1, 2000 with substantial completion date of August 15, 2000.

Mr. Garrity moved, Ms. Patrina seconded, to delay Agenda Item #6, Introduction the Golf Course Club House Project, to such time as Mr. Toner arrives from another meeting. The motion carried unanimously.

7. Simsbury Farms Ice Rink Project
Mr. Capetta reported that Punch List items are being addressed and necessary repairs will be done when areas are available. Chairman Ostop stated that this Project is no longer a PBC Project and will be removed from the agenda.

Mr. Derr moved, Ms. Patrina seconded, to move Agenda items #8 and 9, Simsbury High School Renovation Project and Simsbury High School New Building Project to the end of the meeting. The motion carried unanimously.

10. Latimer Lane School Projects
Mr. Sawitzke reported that Punch List items re the Spring fertilization of the lawn and lawn repair areas will be addressed.

Mr. Derr moved to release, upon completion of the Punch List and authorization by Chairman Ostop, the retainage being held in the amount of $27,468.00 Mr. Bergethon seconded and the motion carried unanimously.

11. Simsbury Library Addition
Ms. Patrina reported that the architect is preparing more substantial plans for the next Library Board Meeting.

Chairman Ostop reported that the BOF is putting the Simsbury Library Addition on the Town Meeting Agenda. Authorization for Phase 2 for the architect to do Design Development Documents and to obtain a construction cost for future funding.

12. Old Business - There was none.

13. New Business
Mr. Garrity moved to hold the May PBC Meeting at Henry James Memorial School for the Committee to see the addition. Ms. Patrina seconded and the motion carried unanimously.

Mr. Garrity recused himself and left the room prior to any discussion on the Simsbury High School.

8. Simsbury High School - Renovation Project
Mr. Holden reported that there has been no further meetings with Fletcher Thompson since the last PBC meeting. A meeting has been scheduled this month. The request is to plan for an increase in student capacity from 1,850 to a potential 2,000.

There was general discussion re the population growth of the Town and the school system. Mr. Holden will provide information on this subject to PBC members.

9. Simsbury High School - New Building Project
Ms. Patrina moved, Mr. Derr, seconded, to go into Executive Session at 8:20 p.m. to discuss potential building sites.

The Regular Meeting resumed at 8:25 p.m. on a motion by Mr. Bergethon, a second by Ms. Patrina and a unanimously favorable vote.

Mr. Garrity returned to the meeting.

Ms. Petitjean moved to authorize Mr. Sawitzke, Town Engineer, to apply to the BOF for $50,000 for engineering studies for potential high school sites. Ms. Patrina seconded and the motion carried with all voting in favor, with the exception of Mr. Garrity who abstained.

6. Introduction to Golf Course Club House Project
Chairman Ostop read a letter of March 13, 2000 from First Selectman Mielert informing that the BOS approved the Simsbury Farms Capital Improvement Project pending funding from the BOF.

Mr. Sawitzke reported that they are doing a soil analysis and review of septic systems and water lines. Mr. Toner explained the general plans for the club house. He will make copies of the draft of the Master Plan for distribution among PBC members.

Mr. Sawitzke and Mr. Toner are preparing and RFP for architectural qualifications for this Project to be returned by April 20, 2000. Interviews will be scheduled for the May 1, 2000 PBC meeting. Town Meeting approval of the project will be necessary before the actual hiring of an architect.

Mr. Toner stated the projections are to start construction around November or December, have the existing building ready for April 1, 2001 and the grill facility in operation next Spring.

Mr. Bergethon, Mr. Derr and Ms. Rowland will serve as the PBC Subcommittee on this project.

14. Adjourn
The meeting was adjourned at 8:45 p.m. on a motion by Mr. Bergethon, a second by Ms. Patrina and a unanimously favorable vote.